ROYAL WESTERN INDIA TURF CLUB, LIMITED
Registered Office: Race Course, Mahalakshmi, Mumbai - 400 034.
N O T I C E
Notice is hereby given that the 108th Annual General Meeting ("AGM") of the Members of the Royal Western India Turf Club, Limited is scheduled to be held on Thursday, 21st September 2023 at 4.00 p.m. through Video Conferencing ("VC") or Other Audio Visual Means ("OAVM") to transact the business as detailed in the Notice dated 21st August 2023 of the AGM, in compliance with the provisions of Section 108 of the Companies Act 2013 read with Rule 20 of the Companies (Management and Administration) Rule, 2014 and General Circulars issued by the Ministry of Corporate Affairs i.e. General Circular No. 14/2020 dated 8th April, 2020, General Circular No. 17/2020 dated 13th April, 2020, General Circular No. 20/2020 dated 5th May, 2020 and General Circular No. 10/2022 dated 28th December 2022 (Collectively referred to as "MCA Circulars").
In compliance with the MCA Circulars, Notice of the AGM along with Annual Report 2022-23 has been sent only through electronic mode to those Members whose email addresses are registered with the Club as of the date of this Notice. The Notice of the AGM is also hosted on the website of the Club www.rwitc.com and will remain on the website till the date of the AGM.
For receiving all communication (including Annual Report, login credentials, etc.) from the Club electronically, all Members who have not registered / updated their email address with the Club are requested to register / update the same by writing to the Club's office with details of membership card number and attaching a self-attested copy of PAN card at email@example.com
The Club has engaged the services of National Securities Depository Limited ("NSDL") as the Agency to provide Remote E-voting and E-voting during the AGM facilities and do all such acts on behalf of the Club in this regard. The User ID for remote E-voting and E-voting at the AGM will be sent directly by NSDL to the Club Members and also to other Members of the Club for joining / participating at the 108th Annual General Meeting on 21st September 2023, through VC / OAVM, whose email id are registered with the Club as of the cut-off date i.e. Thursday, 14th September 2023.
All the Club Members are hereby informed that:
i.) Members who would like to express their views or ask questions during the AGM may from 9.00 a.m. on Tuesday, 19th September 2023 till 5.00 p.m. on Wednesday, 20th September 2023 send an email from their email id registered with the Club requesting to register as a speaker to firstname.lastname@example.org / email@example.com giving details of their Name, Membership No. and Mobile no. A link will be sent to the email id of the Speaker on the previous day evening of the AGM with procedure to join.
ii.) Remote E-voting period shall commence at 9.00 a.m. (IST) on Monday, 18th September 2023 and end at 5.00 p.m. (IST) on Wednesday, 20th September 2023.
iii.) Cut-off date for the purpose of voting on the resolution set forth in the Notice is Thursday, 14th September 2023.
iv.) The remote E-voting module shall be disabled by NSDL / Scrutinizer after the voting period ends. Hence, Club Members are requested to cast their votes during the above specified period only.
vi.) Members will be able to attend the AGM through VC or OAVM or view the live webcast at www.evoting.nsdl.com at 4.00 p.m. on 21st September 2023 by using their login credentials sent by NSDL.
vii.) Facility to join the VC or OAVM Meeting will be opened 15 minutes before the scheduled AGM time and will only be closed any time after the expiry of minimum 15 minutes from the scheduled start time of the AGM.
viii.) The facility for voting through electronic voting system on the day of the Meeting (E-voting during the meeting) shall be made available to the Club Members attending the Meeting through VC or OAVM after the commencement of the Meeting and shall close at 5.30 p.m. although the Meeting shall continue until concluded and only those Club Members who have not cast their vote by Remote E-voting shall be able to vote at the Meeting i.e. a Member may choose to vote on all or any of the resolutions either by Remote E-voting or by voting through electronic system at the Meeting, but not both.
ix.) The Committee of the Club shall appoint a Scrutinizer to scrutinize the E-voting process in a fair and transparent manner.
x.) Club Members who have already cast their vote by remote E-voting on the resolution(s) may also attend the Meeting but shall not be entitled to cast their vote again on any resolution at the AGM.
xi.) In case of any query pertaining to E-voting or for joining VC or OAVM Meeting, please visit help and FAQ's section available at NSDL's website https://www.evoting.nsdl.com. For any other query, the Club Member may contact the Club by email at firstname.lastname@example.org
xii.) Members who need assistance before or during the AGM can contact NSDL Help Desk at Telephone No. (022-248867000 / 022-24997000) and email at: email@example.com
xiii.) The results of E-voting alongwith Scrutinizer's report will be placed on the Club's website and on the website of NSDL.
BY ORDER OF THE COMMITTEE,
ROYAL WESTERN INDIA TURF CLUB, LTD.
Mumbai: Dated this 30th day of August 2023.