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LAWNS AND GROUNDS FOR FUNCTIONS


There are three lawns available at the Mahalakshmi Race Course, Mumbai, the most prime venue for holding marriage functions, parties, product launches and so on, in Mumbai City. These lawns are hired out for the use of the members of the Club and their guests.


LOCATIONS & CAPACITY:

*  Members’ Enclosure – to accommodate approx. 2200 persons(Floating Crowd)

*  First Enclosure – to accommodate approx.1800 persons (Floating Crowd).

*  Second Enclosure – to accommodate approx.1200 persons (Floating Crowd). 


In addition to the pavilion / lawns given out to parties for functions, weddings, etc., in the Members’, First and Second Enclosures at the Mumbai Race Course, the Committee has also decided to hire out the under-mentioned lawn: -
 

           

CAR PARKING FACILITY:

Adequate car parking facilities are available at the huge Car Park area at the Mumbai Race Course.


AVAILABILITY OF LAWNS:

Except at the following times/periods, the lawns may ordinarily be made available for use :-


Members’ Enclosure Lawns – not available:

(i)            On a race day held by the Club.


(ii)           In February – from the Thursday preceding the Indian Derby day till the week-end of the Annual Auction Sales provided the Sale is held in Mumbai. If the sale is not held in Mumbai then till the day of the Indian Derby.


(iii)          In March – From the Thursday preceding the Indian Turf Invitation Cup race day in Mumbai (whenever held) till the Monday following the said race day.


(iv)         On the day prior to sponsored race days (i.e. mostly on Saturdays) provided the sponsors concerned require the lawns.

Note:


(a)     If the lawns are booked on days on which inter-venue betting operations are conducted by the Club, the lawns will be made available to the hiring party only one hour after the last race.


(b)  If a race day is scheduled to be held on a day on which the lawns have already been booked, the lawns will be made available to the hiring party only one hour after the last race.

First Enclosure Lawns – not available:


(i)            On a race day and intervenue betting day held by the Club.


Note: If a race day or an intervenue betting day is scheduled to be held on a day on which the lawns have already been booked, the lawns will be made available to the hiring party only one hour after the last race.


Second Enclosure Lawns (Far Pavilions) – not available:


(i)            On a race day held by the Club.

 

Note:  If a race day is scheduled to be held on a day on which the lawns have already been booked, the lawns will be made available to the hiring party only one hour after the last race.


BOOKING OF LAWNS:

In all cases the lawns are to be booked by a Member of the Club.


Entitlement of rates applicable to Members:


There are different rates of charges for members and their guests. A member will be entitled for the rates applicable to Members only, provided the function held by him is his personal function / party (not related to his / her company / institution) or function / party related to his son, daughter, grandson and grand daughter ONLY, such as wedding, reception, etc. subject to submitting proof to establish the relationship/s with the Member e.g. passport etc. otherwise the Member shall pay the rate applicable to non-members e.g. if a member books the lawns for the wedding of his son, he has to pay the members rate whereas if he books the lawns for the wedding of his brother or any other relative, he has to pay at the non-members’ rate. Notwithstanding what is stated above, it is provided that the rules and regulations regarding beneficial / concessional rates, etc. for the use of the Club’s Lawns and Grounds applicable to members for their own use (including for the use of their immediate / direct family members, i.e. son, daughter, grand-son or grand-daughter) will be applicable only to a member, who has been a member for a period of not less than a year at the time of booking of the lawn.


APPROVALS / PERMISSIONS, ETC.:

It will be the responsibility of the hiring party to obtain necessary permission from the various authorities concerned and produce the same to the Club.


LIABILITIES / RESPONSIBILITIES:

The hiring party shall be exclusively responsible to see that no provision of any law in force is contravened by it or any of its agents or any individuals attending the function etc. The Club shall not take any responsibility whatsoever for any breach of any law or rules framed by any statutory or Municipal Authority.


CONTRACTORS ENGAGEND BY THE HIRING PARTY:

The Club has decided not to have panels of caterers & decorators for the period 1st July 2016 to 30th June 2017. However those caterers and decorators who want to undertake catering/decoration work will have to get themselves registered with the Club on payment of interest free refundable deposit with the Club


GENERATOR SETS:

It is mandatory for parties booking the Club’s lawns and grounds at the Mumbai Race Course, to hire the Generators from the Club. The cost of hiring the Generators and the deposit payable in this regard will be as fixed by the Club from time to time. The hiring party must remit this payment and deposit 15 days before the date of the function. In case the Club’s generators are not available, only then the parties can hire generator sets from outside.




APPLICATION FORM SET AND RULES RELATING TO THE USE OF CLUB’S LAWNS AND GROUNDS:


Application form and rules are available on line. Application on the prescribed form duly completed in duplicate together with the rules duly signed having undertaken to abide by all the rules and regulations should be submitted to the Secretariat, Royal Western India Turf Club, Ltd., Race Course, Mahalakshmi, Mumbai – 400 034.  Telephone Nos. 65 77 00 00 or 23071401 / 07/ 38/396 – Extension – 267.


Click here to download the application form



Charges for hire of lawns at the Mumbai Race Course


MEMBERS’ PAVILION

 

Charges for Members

Charges for Non-Members

 

Hire Charges

3,15,000/-

7,60,000/-

Service Charges

3,10,000/-

7,35,000/-

Elect. Contractor’s License Fee

30,000/-

30,000/-

Deposit towards Service Tax

98,000/-

2,29,000/-

Sub-Total

7,53,000/-

17,54,000/-

Deposit towards Lawns

1,10,000/-

1,50,000/-

Total Amount Payable

8,63,000/-

19,04,000/-

Permission for Previous Day Decoration (if available in the nearer date i.e. 15 days before) (Bet. 6 p.m. to 11 p.m.)

1,92,000/- + (S. Tax)

= 2,21,000/-

4,32,000/- + (S. Tax)

= 4,97,000/-

 


FIRST ENCLOSURE: 
     (Only for the evening functions – Guest entry only after 6.00 p.m.)

Charges for Members

Charges for Non-Members

Hire Charges

1,38,000/-

3,30,000/-

Service Charges

1,33,000/-

3,25,000/-

Deposit towards Service Tax

41,000/-

98,000/-

Sub-Total

3,12,000/-

7,53,000/-

Deposit towards Lawns

65,000/-

1,00,000/-

Total Amount Payable

3,77,000/-

8,53,000/-

Permission for Previous Day Decoration (if available in the nearer date i.e. 15 days before) (Bet. 6 p.m. to 11 p.m.)

78,000/- + (S. Tax)

= 90,000/-

1,68,000/- + (S. Tax)

= 1,93,000/-

 

Permission for placing a Water Fountain  : Rs.50,000/- + Service Tax and Rs.1,00,000/- deposit.             


SECOND ENCLOSURE / FAR PAVILION:

Charges for Members

Charges for Non-Members

Hire Charges

1,53,000/-

3,65,000/-

Service Charges

1,48,000/-

3,50,000/-

Deposit towards Service Tax

45,000/-

1,07,000/-

Sub-Total

3,46,000/-

8,22,000/-

Deposit towards Lawns

65,000/-

1,00,000/-

Total Amount Payable

4,11,000/-

9,22,000/-

Permission for Previous Day Decoration (if available in the nearer date i.e. 15 days before) (Bet. 6 p.m. to 11 p.m.)

90,000/- + (S. Tax)

= 1,04,000/-

1,80,000/- + (S.Tax)

= 2,07,000

 

 

Further Details : Contact : RWITC LTD. Secretariat :  Tel. Phone No.65 77 00 00 or 2307 1401 / 7 - Extn. 267 or 110